Dataphone Group - Privacy Policy 

 

Information on the responsible authority:

Dataphone AG (headquarters)

Schaffhauserstrasse 611

8052 Zurich

Switzerland

 

Dataphone Germany GmbH

Heinrich-Hertz-Strasse 2

44227 Dortmund

Germany

 

Dataphone, headquartered in Zurich-Seebach, is active in the German speaking DACH countries. We take special care to protect your personal data. Your personal data will be processed in accordance with data protection regulations, in particular the European Data Protection Basic Regulation (EU DS-GVO) and the Federal Data Protection Act (BDSG-neu).

General information on data processing

The following information provides an overview of the type, scope and purpose of the collection, processing and transmission of personal data as well as the security measures used to protect this data.

Personal data is individual information about personal or factual circumstances of a specific or determinable natural person, such as your name, address, telephone number, date of birth, e-mail and IP address.

Legal basis for the processing of personal data

Whenever we obtain the consent of the data subject for processing of personal data, Art. 6 (1) lit. a EU DS-GVO serves as the legal basis. You can revoke your consent for future processing at any time in accordance with Art. 7 Para. 3 EU DS-GVO.

Art. 6 (1) (b) EU DS-GVO serves as the legal basis for the processing of personal data which is necessary for the performance of a contract or the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 Para. 1 lit. c EU DS-GVO serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and does not outweigh the interests, fundamental rights and freedoms of the data subject, Art. 6 (1) lit. f EU DS-GVO serves as the legal basis for the processing. In this case you have the right to object in accordance with Art. 21 EU DS-GVO.

Data deletion and storage period

Personal data will be deleted as soon as the purpose for which it was stored no longer applies. Furthermore, data may also be stored if this was provided for by legally prescribed storage obligations to which our company is subject. 

Availability of the website

Use of hosting service providers

Our website is hosted on servers of a hosting service provider located in the EU on the basis of an order processing according to Art. 28 EU DS-GVO. Within the scope of its services, the hosting service provider may have access to personal data of our users, in particular to technical data that are generated in the course of technical communication between you and our website (e.g. server log files). He may not use these for his own purposes. The use of a hosting service provider is based on our legitimate interests in the provision of infrastructure and platform services, computing capacity, e-mail dispatch and security services in accordance with Art. 6 Para. 1 letter f EU DS-GVO.

Server log files

When you visit our website or use its services, the device with which you access the site automatically transmits log data (connection data) to our server. The corresponding information consists of:

  • Type and version of the browser you are using,
  • Type and version of the operating system you use,
  • Referrer URL of the page from which you reached our website,
  • Date and time of access to our website,
  • Name of the subpages you have called up,
  • IP address of your computer system,
  • Amount of data transferred in each case.

The collected data is used exclusively for statistical analysis for the purpose of operation, security and optimization of the offer. For security reasons, however, we reserve the right to subsequently check the log data if there is a justified suspicion of illegal use based on concrete evidence. These data will be deleted after 7 days at the latest. This collection takes place on the basis of our legitimate interests in accordance with Art. 6 para. 1 lit. f EU DS-GVO.

Cookies

We use so-called cookies in some areas of the website in order to recognize the preferences of the visitors and to be able to design the website in an optimal and attractive way. This facilitates navigation and makes the website highly user-friendly. The processing by cookies represents a legitimate interest in accordance with Art. 6 para. 1 lit. f EU DS-GVO (interest in the analysis, optimization and economic operation of our online offer).

Cookies are small text files which are automatically created by your browser and stored on your terminal device when you visit our website. Cookies do not damage your computer and do not contain viruses. Most of the cookies we use are deleted after the browser session ends (so-called session cookies). Other cookies remain on your computer and enable us to recognize your computer during your next visit (so-called permanent or session-spanning cookies). Thanks to these files, it is possible, for example, that information tailored to your interests is displayed on the site.

You can set your browser to inform you about the placement of cookies. This makes the use of cookies transparent for you. If you completely exclude the use of cookies, you may not be able to use certain functions of this website. 

Security of your data

We use technical and organizational security measures in order to protect the data provided by you against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. We therefore use SSL encryption for the transmission of confidential content, such as inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" as well as by the lock symbol in your browser line. If SSL encryption is activated, the data you send to us cannot be read by third parties. Our security measures are developed further according to the state of the art.

Get in contact with us

If you contact us (e.g. via contact form, e-mail, telephone, social media), your personal data will be stored and processed by us for the purpose of processing your inquiry and, if applicable, related follow-up questions in accordance with Art. 6 Para. 1 lit. b EU DS-GVO (in the context of pre-/contractual measures) or in accordance with Art. 6 Para. 1 lit. f EU DS-GVO (general inquiries). We will not pass on this data without your respective consent.

The data provided by you will remain with us until you request us to delete it, object to its storage or until the purpose for which it was stored ceases to apply (i.e. after processing of your inquiry has been completed), unless this is contrary to any statutory storage obligations.

Handling of business cards

In the context of accepting business cards, your personal data will be stored and processed by us for the purpose of contacting you at a later date in accordance with Art. 6 para. 1 lit. b EU DS-GVO (in the context of pre-contractual/contractual measures) or in accordance with Art. 6 para. 1 lit. f EU DS-GVO (general communication). We will not pass on this data without your consent.

The data provided by you on your business card will remain with us until you request us to delete it or object to its storage, unless this is contrary to any legal storage obligations.

Handling photo and video recordings

If you have given us your consent to create and publish photographs or video recordings of yourself, this will be for the purpose of representing the company. The publication refers to our corporate communications in the press, on our website and on our company's own social media pages as well as in print media (flyers, brochures, etc.). The information is passed on within the company, to commissioned printing service providers and advertising agencies, as well as publication on the Internet. No additional transfer takes place without your consent. Your data will be deleted after revocation of your consent.

In accordance with Art. 7 para. 3 EU DS-GVO, you have the possibility at any time to revoke your consent in writing without any disadvantageous consequences for you and with effect for the future. In this regard, please contact the central data protection contact address given below.

Application Management

The data transmitted during the application process will be used for the purposes of application processing. The processing is based on Art. 88 EU DS-GVO in conjunction with § 26 BDSG-neu. During the application process, employees of the human resources department and the respective position named in the advertisement will have access to the data you provide. The parties involved have been expressly obliged to maintain confidentiality. Your data will be treated strictly confidential and will not be passed on to third parties without your respective consent. Your application data will be deleted 180 days after filling the position. If you are also interested in future vacancies, we need your written consent to store your application documents for a longer period of time. You can revoke this consent for the future at any time in accordance with Art. 7 para. 3 EU DS-GVO. To do so, please send an e-mail with a corresponding note to the contact address given below.

If special categories of personal data within the meaning of Art. 9 Para. 1 EU DS-GVO are voluntarily communicated as part of the application procedure, they will also be processed in accordance with Art. 9 Para. 2 lit. b EU DS-GVO.

Analysis tools

The analysis measures listed below and used by us are carried out on the basis of Art. 6 para. 1 lit. f EU DS-GVO. With the use of these analysis measures, we want to ensure that our website is designed to meet the needs of our customers and is continuously optimized. By means of the analysis tools we record the use of our website pseudonymously and evaluate it for the purpose of optimizing our offer.

The respective contradiction possibilities are shown in the corresponding analysis tools.

Google Tag Manager

On our website we use the Google Tag Manager. The Google Tag Manager is a solution from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4 Ireland that allows us to manage website tags through one interface. The tool itself (which implements the tags) is a cookie-free domain that does not collect any personal information. The Google Tag Manager is responsible for triggering other tags that may in turn collect data. The Google Tag Manager does not access this data. If deactivation has been made by the user at the domain or cookie level, it will remain in effect for all tracking tags implemented with Google Tag Manager. The tags used are named separately below and can be edited by you individually in the privacy settings, for example by disabling cookies for these items.

Further information can be found at http://www.google.de/tagmanager/use-policy.html.

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4 Ireland. Google Analytics uses so-called "cookies". These are text files that are stored on your computer and enable an analysis of your use of the website. User and event data is automatically deleted after 26 months.

IP anonymization

We have activated the IP anonymization function on this website. This means that your IP address is shortened by Google within member states of the European Union or in other states that are party to the Agreement on the European Economic Area before it is transmitted to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage towards us. The IP address transmitted by your browser within the framework of Google Analytics is not combined with other data from Google.

Browser Plugin / Objection to data collection

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de

As an alternative to the browser plug-in, especially for browsers on mobile devices, you can also prevent Google Analytics from collecting data by clicking on this link (link follows). An opt-out cookie is set to prevent the future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you will have to set the opt-out cookie again.

For more information on how Google Analytics handles user data, please refer to the Google Privacy Policy: https://support.google.com/analytics/answer/6004245?hl=de.

Order data processing

We have concluded a contract with Google for commissioned data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Third party content and services

On the basis of our legitimate interest in accordance with Art. 6 Para. 1 lit. f EU DS-GVO, content, services and performances of other providers that supplement our offer are integrated within our online offer. With the use of the services listed below, we want to ensure that our website is designed to meet the needs of our customers and is continuously optimized.

Links to third party websites

On the basis of our legitimate interest, it may happen that links to other providers that supplement our offer are included within this online offer. When calling up websites referred to on this website, you may be asked again for information such as name, IP address, browser characteristics, etc. This privacy policy does not regulate the collection, transfer or handling of personal data by third parties. In this context, please note the special data protection declarations of the individual third-party providers and service providers whose links we include on our website.

Social Media

We maintain publicly accessible online presences in social networks to communicate with the customers and interested parties active there and to present our services.

We point out that user data may be processed outside the European Union. Furthermore, user data is generally processed for market research and advertising purposes. To the best of our knowledge, the providers also use cookies to store your usage behavior (also across different end devices). This enables targeted advertising to be played out within the framework of their own platform as well as on third party sites. 

The processing of users' personal data is based on our legitimate interest in effective user information and communication with users in accordance with Art. 6 Par. 1 lit. f. EU DS-GVO. If the users are asked by the respective platform providers for their consent to data processing or if the user voluntarily sends information to our online presences, the legal basis for processing is Art. 6 Para. 1 lit. a EU DS-GVO in conjunction with Art. 7 EU DS-GVO. If the information contains contractually relevant content, the legal basis is Art. 6 Para. 1 lit. b EU DS-GVO.

For a detailed presentation of the respective processing and the possibilities of objection (opt-out), we refer to the following linked information provided by the providers.

Also in the case of requests for information and the assertion of user rights, we would like to point out that these can most effectively be asserted with the providers. Only the providers have access to the data of the users and can directly take appropriate measures and provide information. Should you nevertheless require assistance, please contact us.

Facebook: Facebook Ireland Ltd, Grand Canal Square, Grand Canal Harbour, Dublin 2 and Facebook Inc, 1601 Willow Road, Menlo Park, California 94025. Privacy Policy: https://www.facebook.com/about/privacy/,

LinkedIn: LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland Privacy Policy: https://www.linkedin.com/legal/privacy-policy.

Facebook Fan Page

When you interact with our Facebook fan page (make a comment, link to a post or send us a message) your data is stored by us.

The operation of a fan page is a joint responsibility under data protection law according to Art. 26 EU DS-GVO between Facebook Ireland Ltd. and our company. Accordingly, we have concluded an agreement with Facebook Ireland, in which the respective obligations under the EU DS-GVO are regulated: https://www.facebook.com/legal/terms/page_controller_addendum.

The legal basis for the processing of the data are:

If you "link" to a contribution from us, comment on it or upload content to our Facebook page, Art. 6 para. 1 lit. a EU DS-GVO serves as the legal basis. You can revoke this processing for the future at any time in accordance with Art. 7 para. 3 EU DS-GVO by deleting the comment or content.

If you send us an inquiry relevant to the contract, Art. 6 para. 1 lit. b EU DS-GVO serves as the legal basis.

Facebook provides the fan page operators with statistics and insights into the types of actions of our fan page visitors ("page insights"). We have no influence on Facebook collecting this data. According to Facebook, this data is only provided to us in anonymized form, so that the user cannot be identified from the information.

Personal data will be deleted as soon as the purpose of storage no longer applies. Storage may also take place if this was provided for by legally required retention obligations to which our company is subject.

Please note that when using and calling up our Facebook page, your personal data is also processed by the provider "Facebook". Facebook is operated by Facebook Ireland Ltd, 4 Grand Canal Square,

 

Grand Canal Harbour, Dublin 2, Ireland and by Facebook Inc, 1601 Willow Road, Menlo Park, California 94025, USA. Facebook processes your data in addition to the above-mentioned processing for analysis and advertising purposes. To the best of our knowledge, Facebook also uses cookies to store your usage behavior (also across different end devices). This enables Facebook to play out targeted advertising within the framework of its own platform as well as on third party sites. You can find further information in the Facebook privacy policy: https://www.facebook.com/about/privacy/. Facebook also offers the opportunity to object to certain data processing; for information on this and opt-out options, please visit: https://www.facebook.com/settings?tab=ads. Please note that in accordance with Facebook's privacy policy, user data is also processed in the United States or other third countries. Facebook only transfers user data to countries for which an adequacy decision has been issued by the European Commission in accordance with Art. 45 EU DS-GVO or on the basis of appropriate guarantees in accordance with Art. 46 EU DS-GVO. 

With regard to data processing via our Facebook fan page, you also have the opportunity to assert your data subject rights vis-à-vis Facebook. Further information on this can be found in the Facebook privacy policy: https://www.facebook.com/about/privacy/.

Minors

We address our online offer in principle to persons of full age. Personal information from persons who have not yet reached the age of 16 may only be made available to us if the express consent of a parent or guardian has been obtained (Art. 8 EU DS-GVO). Processing without the consent of a parent or guardian is not permitted. We therefore reserve the right to delete all data relating to minors, unless we have the consent of a parent or guardian.

Your rights

Upon written request, we will inform you in accordance with Art. 15 EU DS-GVO and our legal obligation under Art. 12 EU DS-GVO whether and which of your personal data is processed or stored by us. Furthermore, you have the right to have incorrect data corrected in accordance with Art. 16 EU DS-GVO, data transferability in accordance with Art. 20 EU DS-GVO, blocking and deletion of your personal data in accordance with Art. 17 EU DS-GVO - provided there are no legal obligations to retain data - and the right to restrict processing in accordance with Art. 18 EU DS-GVO. You also have the right to contact the competent supervisory authority in accordance with Art. 77 EU DS-GVO.

You also have the right to object in accordance with Art. 21 EU DS-GVO.

Of course, you have the option at any time to revoke your consent to us for the future in accordance with Art. 7 (3) EU DS-GVO. To do so, please contact us at the contact address given below.

If you have any questions regarding the processing of your personal data, you can contact our data protection officer, who is also available to you in the event of requests for information, suggestions or complaints. 

 

Data security officer of the Dataphone Group

Dataphone Germany GmbH

Heinrich-Hertz-Strasse 2

44227 Dortmund

Germany

 

e-mail: datenschutz@dataphone.de

 

Changes to our privacy policy

In order to ensure that our data protection declaration always complies with the current legal requirements, we reserve the right to make changes at any time. This also applies in the case that the data protection declaration has to be adapted due to new or revised services, for example new services.

 

Status: September 2020